The annual meeting protocol

ASS LE BAOBAB

The annual meeting protocol

Time and place: March 8, 2020 from 4 pm to 8 pm, at Åsgärdevägen 75 (LH Rönnbärsgården)

Present from the Board: Aziz Diop, Babacar Diagne, Ndeye Fatou Diagne, Lucien Barboza, Babacar N’diaye, Seydina Omar Ka

Absent from the board: Dawocoumba Diop, Khoudia Seck
Nafissatou Thiam resigned as secretary during the board year

1. The meeting’s opening and approval of the agenda.
2. Chairman: Waly diouf
3. Meeting Secretary: Kiné Mbaye
4. Adjusters: Alassane Camara and Babacar N’diaye
   Moderator: Modou Sene
5. Approval of voting length: the number of eligible members was counted and recorded
6. The annual meeting decided to approve the report on the business and financial statements.
   The activity report was reviewed to clarify some points regarding the financing of the two death estates, among other things (for more information see the activity report in a separate document). The Board made it clear that the transport of Fatou Kiné Diagnes’s estate was financed primarily through fundraising (from members and other private individuals) but also the insurance. When there was a delay in Paris when the estate was on its way to Dakar, Fonus ASS Le Baobab replaced a sum of SEK 47,771 which was transferred to Nafissatou Thiam’s account on 07/02/2019 (documentation available). Ndiogou Sall and Ndioba Seck will try to get a meeting with Nafi to clarify the situation and thus get the money transferred to the association’s account. The SEK 5,000 that Aziz withdrew from the account with the bank card (which created debate in the Whatsapp group) was part of the SEK 24,000 that was left for Matar Dioum’s estate. In consultation with the family in Sweden, the board decided to send the money to his children in Senegal. NOTE: the transport was funded through collection from private individuals, Senegalese state, among others). The Board is given discharge from the Annual General Meeting for the financial year 2019.
7. New Board election as follows: Chairman: Abdoul Aziz Diop
   Secretary: Ababacar Diagne, replacement: Kiné Mbaye
   Treasurer: Babacar N’diaye, replacement: Ndeye Fatou Diagne
   Communication: Khoudia Seck
   Social activities: Seydina Omar Ka
   Coordinator: Dawocoumba Diop
   Nomination Committee: The Annual Meeting decided that Modou Sene, Ndiongou Sall and Ndioba Seck should be included in the Nomination Committee
8. Internal Auditor: Lucien Barboza
9. The members of the association who were present and the Board made several suggestions for improvement:

• close the Whatsapp group to avoid conflicts, misunderstandings and personal hopes
• Motivate people to give their monthly contribution to the Swedish Senate Gambian Faith Society for the assurance of possible death penalty transport and thus facilitate those who wish to be buried in Senegal, without waiting for collection
• the importance of seeking funds from the state and foundations in order for the association to diversify its activities and thus reach out to all members, both children and adults (for example: study circles and a possible ”all activity house” and more)
• good with an external auditor

1. Board meeting: the board has decided to agree on a date within one month
2. End of meeting
   The chairman of the meeting thanked everyone present and declared the meeting closed Chairman of the meeting Secretary
   Waly Diouf Kiné Mbaye ——————————– —————— ——————– Adjusted Adjusted
   Alassane Camara Babacar N’diaye ——————————— —————– ———————-